Data Capture: An Easy Guide For 2021


Define Capture or Data Capture: Electronic data capture or data capture is the way toward separating data from a document and changing over it into information readable by a PC.

More generally, data capturing can likewise allude to gathering applicable data, whether sourced from electronic or paper documents. Optical character recognition can likewise be a part of data capture, including the extraction of text from digital or scanned records (books, contracts, receipts, etc.) and the change of the outcomes into data for processing and editing. In this article, we’ll see how to define capture(Data Capture).

In this article let us look at:

  1. Define Capture or Define Data Capture
  2. What is Data Capture or What is Data Capture Meaning?
  3. Process
  4. Methods
  5. Data Capture Methods
  6. Benefits
  7. Advantages
  8. What is Change Data Capture?
  9. Change Data Capture Tools
  10. Electronic Data Capture Software
  11. Change Data Capture Example

1. Define Capture or Define Data Capture

Data capture or capture is the way toward collecting unstructured and structured information and changing over it into data readable by a PC. With technology improvements, data capture or capture has developed sensationally from paper to the automated data entry.

2. What is Data Capture or What is Data Capture Meaning?

Data capture is any technique for collecting data and transforming it into a structure that can be used and read by a PC.

3. Process

Data capture is the cycle or process that permits you to collect information. The thought behind the data capture cycle or process is simple. Take, for instance, a patient filling in a survey on their first visit.

This is the cycle or process that makes data. They’ll enter their address, their name, and other important information. Presently you have the information, but how might you utilise it? 

Digitising this data makes it more helpful. You can cross-reference it all the more without any problem. It additionally turns out to be more open.

4. Methods

There are multiple data capture methods available to classify, extract and capture unstructured data like surveys, websites, emails, videos, images, documents, etc. The list of data capture methods recorded below isn’t exhaustive, but it guides the key data capture methods utilized as a component of a business process automation project.

5. Data Capture Methods

  • Nearshore Keying
  • Data Capture and Artificial Intelligence
  • Manual Keying
  • IDR (Intelligent Document Recognition)
  • Web Scraping or Monitoring
  • ICR (Intelligent Character Recognition)
  • Digital Signatures
  • OCR (Optical Character Recognition)
  • Swipe or Proximity Cards
  • OMR (Optical Mark Reading)
  • Digital Forms- App or Web
  • Template-Based Intelligent Capture
  • Screen Scraping
  • QR or Barcode Recognition
  • Hybrid Intelligent Automated Data Capture
  • Intelligent Video and Image Capture
  • Data Import & Migration or Legacy System Integration
  • MICR (Magnetic Ink Character Recognition)
  • Augmented Reality
  • Intelligent Voice Capture

6. Benefits

Let’s look at the idea of the patient QR or barcode recognition in medical services. All documents identified with a patient incorporate this QR or barcode recognition. It contains data about the patient, like their name and clinical history.

Scanning the QR or barcode recognition offers access to the data. The patient can be immediately recognised. Test outcomes will consistently be related to the correct patient profile.

What about Optical Character Recognition and Intelligent Character Recognition? Both are helpful if you have paper documents you need to gather data from. Intelligent Character Recognition is exceptionally valuable if you need individuals to fill forms by hand.

Utilising data capture technology improves your business’ proficiency. You can handle forms in less time, and data becomes available sooner. If you utilise a database, the data gets available from any place.

7. Advantages

With data capture features, organisations can: 

  • Lessen costs.
  • Improve client service.
  • Support and maintain a single framework.
  • Speed up processes.

Furthermore, with connected frameworks, you can guarantee employees to access proper information by:

  • Electronically classifying and identifying documents.
  • Validating data.
  • Catching data from documents.
  • Indexing data for the simplicity of retrieval and search.
  • Guaranteeing clients only see the data they need.

8. What is Change Data Capture? 

CDC is the process that captures the modifications made to a database. Modifications apply to the data updated, erased, added, etc.

Using a database dump will export a database and import it to a data lake or warehouse, yet this is certifiably not a scalable methodology. CDC will catch simply the modifications made to the database and apply those to the target database. Change Data Capture diminishes the overhead and supports ongoing examination. It empowers steady loading and disposes of the requirement for mass load updating.

9. Change Data Capture Tools

  • Hevo Data
  • Precisely
  • IBM
  • Striim
  • Equalum
  • Talend
  • Qlik
  • HVR
  • Oracle
  • StreamSets

10. Electronic Data Capture Software

  • OpenClinica
  • Marvin EDC
  • ClinCapture
  • Forms on Fire
  • Medrio
  • Viedoc
  • ProntoForms
  • Encapsia
  • iMednet
  • Castor EDC

11. Change Data Capture Example

To change data capture, the distributor makes and controls change tables, which are special database tables that catch change data from a source table. 

For example, for every source table for which you need to catch data, the distributor makes a comparing change table.


In case you’re utilizing manual keying and paper documents, it’s an ideal opportunity to roll out an improvement. There are countless better approaches to capture the information you need for your company.

Data capture assists you with collecting the information you probably won’t catch at present. Faster processing times and lower error rates advantage your clients and your business. This is how we can define capture or Data Capture.

If you are interested in making a career in the Data Science domain, our 11-month in-person Postgraduate Certificate Diploma in Data Science course can help you immensely in becoming a successful Data Science professional. 


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